Privacy Policy

Privacy Policy of the Itsekiri Association of Northern California (IANC)

Effective Date: April 5, 2026

Last Updated: April 5, 2026

The Itsekiri Association of Northern California (IANC) (“we,” “us,” “our”) is committed to protecting the privacy of our members, event attendees, donors, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us – whether through our website (www.itsekirincal.org), email communications, event registration forms, membership applications, donation platforms, or in-person activities.

Please read this policy carefully. By engaging with IANC, you consent to the practices described below.

1. Information We Collect

We may collect the following categories of personal information:

• Contact & Identity Data: Name, postal address, email address, telephone number, and Itsekiri family lineage (if voluntarily provided).
• Membership Data: Join date, membership level (individual, family, elder, etc.), payment history, and attendance records for meetings and events.
• Donation & Payment Data: Billing information, donation amount, date, and method (credit card, PayPal, Venmo, check). We do not store full credit card numbers; payment processors handle those.
• Event Registration Data: Names of attendees, dietary restrictions (only if voluntarily provided), emergency contact details for children’s programs, and photography/recording preferences.
• Communications Data: Emails, messages, feedback forms, and survey responses you send to us.
• Website Usage Data: IP address, browser type, pages visited, time spent, and referring URLs (collected via cookies and analytics tools like Google Analytics).

2. How We Use Your Information

We use your information for legitimate nonprofit purposes, including:

• Processing membership applications and renewals.
• Registering you for events, cultural festivals, language classes, and health screenings.
• Sending you newsletters, meeting reminders, and association updates (you may opt out at any time).
• Processing donations and issuing tax receipts.
• Responding to inquiries and providing member support.
• Improving our programs and website based on usage trends.
• Complying with legal obligations (e.g., tax reporting for large donations).

We will never sell, rent, or trade your personal information to third parties for marketing or advertising purposes.

3. Information Sharing & Disclosure

We may share your information only in the following limited circumstances:

• Service Providers: We use third-party platforms such as PayPal, Venmo, Google Forms, Mailchimp, and Zoom. These providers have their own privacy policies and are contractually obligated to protect your data.
• Legal Requirements: If required by law, court order, or government regulation, we may disclose information to comply with legal processes.
• Emergency Situations: To protect the health, safety, or property of a member or the public (e.g., sharing emergency contact details during a medical incident at an event).
• With Your Consent: Any other sharing will only occur with your explicit permission.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information, including:

• Password-protected member databases.
• Encrypted transmission (SSL/TLS) for online donation pages.
• Limited access to personal data – only executive committee members and designated volunteers have access on a need-to-know basis.

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

5. Your Rights & Choices

Depending on your jurisdiction (including California under the CCPA), you may have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Correction: Update inaccurate or incomplete information.
• Deletion: Request deletion of your data, subject to our record-keeping obligations (e.g., donation records for tax purposes).
• Opt-Out: Unsubscribe from marketing emails by clicking the “unsubscribe” link or contacting us directly.

To exercise any of these rights, contact our Privacy Officer at: privacy@itsekirincal.org or by mail at 2200 International Blvd, Suite B, Oakland, CA 94606.

6. Children’s Privacy

Our programs may include activities for children under 13 (e.g., language classes, cultural festivals). For any child participant, we require written parental or guardian consent prior to collecting any personal information. We do not knowingly collect data from children without such consent. Parents may request review or deletion of their child’s information at any time.

7. Cookies & Tracking Technologies

Our website uses cookies to enhance user experience and analyze traffic. You may set your browser to refuse cookies, but some website features may not function properly.

8. Third-Party Links

Our website or emails may contain links to external sites (e.g., news articles about Warri kingdom, partner organizations). We are not responsible for the privacy practices of those third parties.

9. Changes to This Privacy Policy

We may update this policy from time to time. Any material changes will be announced via our email newsletter and website. The “Last Updated” date at the top of this page will reflect the revision date.

10. Contact Us

For questions, concerns, or privacy-related requests, please contact:

Itsekiri Association of Northern California

Attn: Privacy Officer

2200 International Blvd, Suite B

Oakland, CA 94606

Email: privacy@itsekirincal.org

Phone: (510) 555-8742